Assign Security Role to User Power Automate 2025
Managing user roles manually through the Power Platform Admin Center can become repetitive. If you’re not an admin, you often have to request someone else to do it — and wait. Let’s simplify this with Power Automate.
Problem with Manual Role Assignment
- Admin Dependency: Only admins can assign security roles through the portal.
- Manual Steps: Every time a new user needs access, the admin has to assign the role manually.
- Time-Consuming: This process slows down productivity, especially when user access changes frequently.
- Repetitive Requests: Constantly pinging admins for minor updates isn’t scalable.
✅ Solution – Use Power Automate to Add Security Roles
Instead of relying on admins for every role assignment, you can automate the process using Power Automate and Dataverse connector.
What You Need
- Dataverse Environment: Where your users and roles are managed.
- Security Role GUID: The unique ID of the role you want to assign.
- User GUID (SystemUser ID): The unique ID of the user who will receive the role.
- Power Automate Flow: With appropriate permissions and actions to perform the assignment.
- (note: Note: according to documentation you can’t assign a role with higher privileges that you have, I believe it’s the same also with the flow.)
How the Flow Works
- Trigger: Manual (instant) or automated (based on logic like new user added).
- Get the User Record
Use “List Rows” action on theUserstable.
Filter using the user’s email or name to fetch the correct record.
Get the Security Role ID
Use “List Rows” action on the Security Roles table.
Apply a filter like: name eq 'Your Security Role Name'
Extract the User’s systemuserid (GUID).
first(outputs('List_rows-_User_Information')?['body/value'])?['systemuserid']
Extract the GUID of Security Role for Relating Row
first(outputs('List_rows_-_Security_Role_ID')?['body/value'])?['@odata.id']
Assign Security Role to User
Use the “Relate Rows” action:
Optional: Remove Security Role from User
This action removes the assigned role from the user.
Use “Unrelate Rows” action:
Same configuration as “Relate Rows”
Notes
- Ensure the connection in the flow has permission to assign/remove roles.
- You can only assign roles equal to or lower than the privileges of the connection user.
🧾 Conclusion
Managing user security roles doesn’t always need to be a manual, admin-only task. With the help of Power Automate and Dataverse connectors, you can streamline the process of assigning security roles to users—saving time, reducing admin dependency, and improving overall efficiency.
By automating role assignments:
- You empower team leads or system users to handle access management more independently.
- You reduce delays and repetitive admin work.
- You ensure better tracking and auditability of access control.
Just remember, the flow runs within the permission boundaries of the connected user, so you can’t assign roles with higher privileges than your own. Still, for most common scenarios, this approach is a game-changer in user management within the Power Platform ecosystem.
✨ Thanks for reading! ✨
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