Send Microsoft Form Response On Email Or Outlook by using power automate

Creating a Form and Sending Responses to Outlook Using Microsoft Forms and Power Automate

In this article, we will explore how to create a form using Microsoft Forms and send the responses to Microsoft Outlook using Power Automate. This workflow is ideal for scenarios where user inputs need to be collected and emailed to specific recipients automatically.

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Step 1: Create a Form in Microsoft Forms

1. Sign in to Microsoft Forms
   • Go to Microsoft Forms and log in with your Microsoft account.
2. Create a New Form
   • Click New Form and give your form a title (e.g., “Feedback Form”).
3. Design the Form
   • Add the following questions to your form:
     • Name: Short answer
     • Email: Short answer
     • Feedback: Long answer
4. Share the Form
   • Click Share at the top-right corner to get the link to your form. You can share the form with specific people or allow anyone with the link to respond.

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Step 2: Create a Flow in Power Automate

1. Sign in to Power Automate
   • Go to Power Automate and log in with your Microsoft account.
2. Create a New Flow
   • Click Create > Automated Cloud Flow.
   • Name the flow (e.g., “Send Form Responses to Outlook”).
   • Select When a new response is submitted (Microsoft Forms) as the trigger.
3. Choose the Form
   • In the trigger step, select the form you created in Microsoft Forms.
4. Get Response Details
   • Click + New Step and search for “Get response details” (Microsoft Forms).
   • Configure the action:
     • Form ID: Select your form.
     • Response ID: Choose the dynamic content “Response ID” from the trigger step.
5. Add an Email Action
   • Click + New Step and search for “Send an email (V2)”.
   • Configure the email action:
     • To: Specify the recipient’s email address (e.g., a manager or support team).
     • Subject: Add a meaningful subject, e.g., “New Feedback Received”.
     • Body: Use dynamic content from the “Get response details” step to include user inputs. For example:

<style>
  body {
    font-family: Arial, sans-serif;
    line-height: 1.6;
  }
  .response {
    background-color: #f9f9f9;
    padding: 10px;
    border: 1px solid #ddd;
    border-radius: 5px;
  }
  .response h3 {
    color: #4CAF50;
  }
  .response p {
    margin: 5px 0;
  }
</style>
<div class="response">
  <h3>New Feedback Received</h3>
  <p><b>Name:</b> @{outputs('Get_response_details')?['body/Name']}</p>
  <p><b>Email:</b> @{outputs('Get_response_details')?['body/Email']}</p>
  <p><b>Feedback:</b> @{outputs('Get_response_details')?['body/Feedback']}</p>
</div>

Step 3

Run and test flow

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